AI-Powered Email Archiving That Respects Your Privacy
Harness the power of AI to summarize emails, search in natural language, and analyze threads—all without your data ever leaving your infrastructure.
Why On-Premise AI Matters
Most AI email tools send your sensitive data to external cloud APIs. Piler Enterprise is different.
Zero Data Leakage
Your emails never leave your infrastructure. No external API calls.
Compliance-Ready
GDPR, HIPAA, and SOC 2 compliant. No third-party AI providers.
No Per-Query Costs
One-time GPU investment. Unlimited usage with no API fees.
Full Control
Choose your AI model. Upgrade anytime. Customize for your industry.
Three Powerful AI Features
Built to save time, improve security, and make email archives actually useful.
Email Summarization
Get instant AI-generated summaries of lengthy emails. Understand the key points in seconds without reading walls of text.
- 2-5 second generation with GPU acceleration
- Extracts key points automatically
- Perfect for legal discovery, compliance reviews, and investigations
- On-demand processing—only when you need it
AI Summary
Generated in 3.2 seconds
Original email: 847 words • Summary: 52 words (94% reduction)
Thread Summary
23 messages analyzed
Timeline:
Sarah proposed vendor change → John raised security concerns → Mary provided cost analysis → Team agreed to pilot program
Decision:
Start 3-month pilot with Vendor B. Security review scheduled for Jan 15.
Thread Summarization
Understand entire email conversations at a glance. AI analyzes multi-message threads to extract decisions, action items, and key discussion points.
- Under 30 seconds for 20-message threads
- Identifies decisions and action items
- Chronological timeline of discussion
- Perfect for project handoffs and management reviews
Conversational Search
Search using natural language instead of complex syntax. Just ask questions like you would to a colleague, and AI translates them into precise search queries.
- No syntax learning required—just ask naturally
- Context-aware follow-up questions (30-minute memory)
- Customizable prompts for industry-specific terminology
- 2-5 second response time
Show me PDFs from vendors last month
from:*vendor* a:pdf date1:2024-12-20
Found 43 PDFs from vendors since December 20, 2024
Just the ones over 5MB
from:*vendor* a:pdf date1:2024-12-20 size:>5M
Refined to 8 large PDFs
How It Works
Enterprise-grade AI powered by open-source models running entirely on your infrastructure.
Install Ollama
Install Ollama on your server with one command. Automatic GPU detection.
curl -fsSL ollama.ai/install.sh | shDownload Model
Pull the Llama 3.1 8B model (or any other). Runs locally with no external dependencies.
ollama pull llama3.1:8bEnable in Piler
Configure Piler to use your local LLM. Start using AI features immediately.
LLM_ENABLED=trueWhat Model Should I Use?
Llama 3.1:8b (Recommended)
Best balance of speed and accuracy. Tested extensively.
- ✓ 8GB RAM minimum
- ✓ 2-5 second responses
- ✓ Excellent for all features
Other Options
Mistral, Llama 3.2, or custom fine-tuned models.
- ✓ Fully customizable
- ✓ Industry-specific models
- ✓ Upgrade anytime
Use Cases
How organizations can use AI-powered email archiving to save time and improve compliance.
Legal Discovery
Reduce eDiscovery review time by quickly identifying relevant communications. Email summaries help lawyers scan through thousands of messages efficiently, and conversational search finds documents without complex boolean queries.
HIPAA Compliance
Healthcare organizations can use AI features without violating HIPAA. Since processing happens entirely on-premise with no external API calls, patient data never leaves your infrastructure—maintaining full compliance.
HR Investigations
Understand workplace conflicts quickly with thread summaries that extract the timeline of events. Natural language search lets HR staff find relevant communications without learning complex query syntax.
Financial Audits
Auditors can find transaction approvals without training on complex search syntax. Simple queries like "show me invoices over $50K last quarter" work instantly, accelerating audit timelines.
Security Incident Response
During security incidents, thread summaries help teams quickly understand communication patterns and extract key indicators. Save hours of manual reading when every minute counts.
M&A Due Diligence
Accelerate due diligence by summarizing executive communication threads to extract deal insights. Review months of email discussions in days instead of weeks, identifying risks and opportunities faster.
On-Premise vs. Cloud API Costs
Save thousands per year while maintaining complete data privacy.
Cloud AI APIs
OpenAI, Claude, etc.
Piler On-Premise
Ollama + Local GPU
Save $9,200 over 3 years
Frequently Asked Questions
Does AI processing happen in real-time during email ingestion?
No. AI features are on-demand only. Summaries and thread analysis are generated when you request them, not during email scanning. This keeps your system fast and resource-efficient.
What hardware do I need?
Minimum: 8GB RAM, 4 CPU cores. Works on CPU-only but slower (10-30 seconds per summary).
Recommended: NVIDIA GPU with 12GB+ VRAM (RTX 3060 or better) for 20-50x faster processing (2-5 seconds).
Can I use a different AI model?
Yes! Piler works with any Ollama-compatible model. We test with Llama 3.1:8b, but you can use Mistral, Llama 3.2, Gemma, or even custom fine-tuned models for industry-specific terminology.
Does this work with existing email archives?
Yes! AI features work on your entire archive—past, present, and future. Summarize 10-year-old emails or search historical data using natural language.
How accurate is the conversational search?
High accuracy for common queries (90%+ success rate in testing). The AI shows you the translated query before searching, so you can verify it understood correctly.
You can also customize the AI prompts for your industry to improve accuracy for domain-specific terminology.
What about multi-language support?
English works best. Other languages (German, Spanish, French, Chinese) work with lower accuracy. The Llama 3.1 model has multi-language support, and you can fine-tune for your specific language needs.
Is there a trial or demo?
Yes! Try our live demo or download Piler Enterprise for a free 30-day trial with full AI features enabled.
Ready to Transform Your Email Archive?
Start using AI-powered email archiving today. No data leaves your infrastructure. No per-query costs. Complete privacy.
Questions? Contact our team