Email Archiving ROI Calculator
Quantify the financial impact of proper email archiving for your organization
Your Organization
Cost Rates
Legal & Compliance
Investment
Enter 0 if you don't currently have an archiving solution
Annual Savings Breakdown
Storage Cost Savings
$781
65% reduction via dedup + compression
eDiscovery Labor Savings
$25,575
93% faster search and retrieval
Productivity Gains
$60,000
60% less time searching old emails
Compliance Risk Avoidance
$13,500
90% reduction in non-compliance risk
ROI Summary
Net Annual Savings
$97,456
Return on Investment
4,061%
Payback Period
9 days
3-Year Savings
$292,368
Annual Cost Without Archiving
$143,702
Annual Cost With Piler
$46,246
Cost Comparison
Scenario Comparison
| Category | Conservative | Moderate | Aggressive |
|---|---|---|---|
| Storage Savings | $601 | $781 | $901 |
| eDiscovery Savings | $23,375 | $25,575 | $26,675 |
| Productivity Gains | $40,000 | $60,000 | $80,000 |
| Compliance Risk Reduction | $3,500 | $13,500 | $23,750 |
| Net Annual Savings | $65,076 | $97,456 | $128,926 |
| ROI | 2,711% | 4,061% | 5,372% |
| Payback Period | 14 days | 9 days | 7 days |
Methodology & Assumptions
Storage Savings
- Based on 200 employees sending 40 emails/day at 75KB average
- Annual raw volume: 143 GB over 7-year retention
- Piler's dedup + compression reduces storage by 65%
eDiscovery Savings
- Without archiving: 5 requests x 20 hours x $275/hr = $27,500/year
- With Piler: instant search reduces time by 93%
Productivity Gains
- Employees spend ~15 minutes/week searching old emails
- 200 employees x 0.25 hrs/week x 50 weeks x $40/hr = $100,000/year
- Archiving with instant search reduces this by 60%
Compliance Risk
- Estimated annual risk based on probability-adjusted fines (HIPAA, SEC, GDPR)
- Scenario-dependent: $5K (conservative) to $25K (aggressive) annual exposure
- Archiving provides audit-ready, tamper-proof records
These calculations are estimates based on industry averages. Actual savings will vary based on your organization's specific circumstances, email patterns, and compliance requirements.
Ready to start saving?
See how Piler can reduce your email management costs