Piler Enterprise for Healthcare
Email Archiving for HIPAA Compliance
The Challenge
Healthcare organizations face strict email retention requirements under HIPAA:
6-year minimum retention
for PHI-containing communications
Audit trail requirements
for all access to patient data
Rapid retrieval
for compliance audits and legal discovery
Breach notification
obligations when PHI is exposed
Standard email backup isn't enough. HIPAA auditors expect dedicated archiving with access controls and audit logs.
How Piler Helps
| Requirement | Piler Capability |
|---|---|
| 6-Year Retention | Configurable retention policies, immutable storage |
| Access Audit Trails | Complete logging of every search, view, and export |
| PHI Detection | Smart Insights scanner detects SSN, patient IDs, medical terms |
| Rapid eDiscovery | Sub-200ms (typical) search across millions of emails |
| Data Sovereignty | Self-hosted - PHI never leaves your infrastructure |
| Encryption | AES-256 encryption at rest and in transit |
Smart Insights: Automated PHI Detection
Piler's built-in scanner automatically identifies emails containing:
Risk scoring prioritizes high-risk emails for review, helping compliance teams focus on what matters.
Why Choose Piler Over Cloud Archiving?
| Concern | Cloud Solutions | Piler Enterprise |
|---|---|---|
| Data Location | Vendor's cloud | Your infrastructure |
| PHI Processing | Leaves your network | Stays on-premise |
| AI/ML Analysis | Cloud-based | On-premise (no external calls) |
| Audit Control | Vendor dependent | Full control |
| Cost Model | Per-user SaaS fees | Flat annual license |
Deployment Options
Single Server
Best for small practices (< 500 users)
4 CPU, 16GB RAM, 500GB+ SSD
Multi-Node
Best for health systems, hospital networks
Scalable worker nodes for high availability
Your Cloud
AWS, Azure, GCP - you control the environment
ARM64 supported for cost savings
On-Premises
Maximum control, air-gapped environments
VMware, Hyper-V, Proxmox supported
Ready to support your HIPAA compliance?
Start with a 30-day free trial or schedule a personalized demo
Piler Enterprise is designed to help healthcare organizations meet HIPAA email retention requirements. Consult your compliance officer for organization-specific guidance.